Kansas Peace Officers Association

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Municipal Court Clerk, Wellsville Police Department

02/06/2024 6:01 AM | Anonymous member (Administrator)

Wellsville Police Department is taking applications for the position of Municipal Court Clerk.

We are a progressive department in a growing community of approximately 2,000.  

Job Summary:

This is a full time position with primary focus on daily operations of the Municipal Court. The Clerk will also cross-train to provide assistance as needed to the Police department and City Hall.  This position is under the supervision of the Chief of Police or his designee.

Job Scope:

The Municipal Court Clerk performs a variety of responsible clerical and administrative support assignments in processing and coordinating cases for the Municipal Court, and assisting the Municipal Judge and Prosecutor, attorneys, law enforcement and other agencies, and members of the public coming into contact with the Court to ensure that orders, directives, and policies of the Court are executed. Work is performed with a substantial degree of independence within the framework of prescribed policies and procedures, and state laws. Much of the work is highly confidential in nature relating to specialized court activities and police reports

Essential Duties and Responsibilities – Duties and responsibilities may include, but are not limited to the following:

  • Prepares court dockets, records sentences, follows through on completion of sentencing and takes appropriate action.
  •  Receives inquiries from the public by letter, telephone, e-mail or in person and furnishes the proper information or gives direction to the proper source
  • Assists in the coordination of court matters with defendants, defense counsel, City Prosecutor, Police Department, jails, drug and alcohol agencies, other monitoring agencies and other levels of the criminal justice administration system
  • Responds to requests for information from the Municipal Court Judge, Municipal Prosecutor, Police Officers, and attorneys on the facts, circumstances, and status of pending cases. 
  • Compiles court case files and distributes them to the appropriate parties
  • Accepts, receipts, and accounts for all court fines and fees and disburses cash and bonds.
  • Initiates requests for driving and criminal records.
  • Completes all reports and forms required by the state and local agencies including the Prosecutor Disposition Report form for the Kansas Criminal History Records System for the Municipal Court Prosecutor.
  • Prepares correspondence and maintains records.
  • Schedule dockets and court proceedings and manage the court calendar, ensuring that all cases are heard in a timely manner
  • Receives, logs and indexes incoming filings, citations, and complaints
  • Records required information on traffic tickets and sends them to the State Department of Motor Vehicles. 
  • Prepare legal documents and correspondence, such as summonses, warrants, and subpoenas, as needed for court cases
  • Coordinate with other court and law enforcement officials to ensure that court proceedings run smoothly and efficiently
  • Maintain accurate records of court proceedings and outcomes, including case dispositions, judgments, and verdicts
  • Assist judges and other court personnel as needed with administrative tasks and other responsibilities  associated with the court's operation
  • Impose the courtroom rules set by the Municipal Court Judge
  • Attend and participate in professional development opportunities and training sessions to stay current in municipal court policies and procedures.
  • Cross train with both Police Administrative Assistant and City Clerk to provide assistance as needed.
  • Performs other related duties as deemed necessary or as required

Minimum Qualifications

  • High school Diploma or GED
  • United States Citizen
  • Minimum of 21 years of age
  • No Felony, domestic violence or serious misdemeanor offenses
  • Must possess a valid Kansas driver’s license
  • English usage, spelling, grammar, and punctuation.
  • Modern office procedures, methods, and computer equipment.
  • General Knowledge in the usage of Microsoft Outlook, Word, and Excel.
  •  Must reside within a 30 mile radius, or be willing to re-locate within 6 months of    employment date.

Preferred Experience and Training:

  • Two years of increasingly responsible clerical experience
  • Criminal Justice or Court terminology and procedures
  • Processing and managing of records.
  • Principals of basic bookkeeping

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.

Must have the ability to:

  • Communicate effectively, both orally and in writing.
  • Understand the basic organization and functions of a Municipal Court/ Law Enforcement agency.
  • Interpret and apply applicable Federal, State and local laws and ordinances pertaining to Court records.
  • Perform records searches quickly and accurately. 
  • Perform general clerical work including maintenance of Court records and compiling information for reports.
  • Type at a speed necessary for successful job performance. 
  •  Respond to requests and inquiries from the public and department staff.
  •  Establish and maintain effective working relationships with those contacted in the course of work. 
  • Understand and follow oral and written instructions.
  • Behave in a manner conducive to high morale; express enthusiasm for work assignments, personnel, and management.
  • Work evening hours as required for day of Court and as needed.

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Regularly required to use hands to examine or manipulate objects, tools, or    Controls; reach with hands and arms; talk, hear, and smell.
  • Regularly required to walk, stand and sit.
  • Occasionally required to climb or balance; and stoop, kneel, crouch, or crawl.
  • Occasionally lift and/or move more than 25 pounds.
  • Specific vision abilities include close vision, peripheral vision, and the ability to adjust focus.

Selection Guidelines: 

Formal application, rating of education and experience; and successful completion of oral interview; reference check; physical and drug screen; and background checks are required. Job related tests including assessments may be required.

Salary –Depending on Qualifications and experience.

Benefits include: 

  • Employer paid Medical, Dental and Life for employee 
  • Sick leave, Paid holidays and KPERS retirement. 
  • Supplemental Insurance Options available. – VSP Vision, AFLAC, Additional life.  

The City of Wellsville is an equal opportunity employer.  Any applicant/employee with a disability as defined in the Americans with Disabilities Act may request an accommodation to perform the functions of this position. Requests should be directed to the immediate supervisor. The duties listed above are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Closing date:  Open until Filled

Position may close to applications without notice.

To submit a resume and request an application please contact:

Wellsville Police Department

Attn: Chief D. Hackler
730 Main
Wellsville, Ks 66092
785-883-4425
Email address: dhackler@cityofwellsvilleks.com

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