Kansas Peace Officers Association

"Co-operation and Justice"

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Constitution & Bylaws

POLICIES AND PROCEDURES


Constitution Table of Contents

Article I:  Name & Mission

Section 1

Definition

Section 2

Mission

Section 3

Motto

Article II:  Membership

Section 1

Classes of Membership

Section 2

Active Members

Section 3

Life Members

Section 4

Supporting Members

Section 5

Honorary Members

Section 6

Exclusion of Honorary Members and Supporting Members

Section 7 

Senior Life Member

Article III:  Meetings

Section 1

Shall Meet Semi-annually

Section 2

Nine (9) Members, Quorum

Section 3

Special Meetings

Article IV:  Officers & Elections

Section 1

Elective Officers

Section 2

How Elected

Section 3

Vacancies

Section 4

Election Districts

Section 5,5A

Qualification for District Governor

Section 5B

Governors-At-Large, Qualification

Section 5C 

Sergeant-At-Arms, A Governor

Section 6 

Executive Board Defined
Chief Executive Officers Defined

Section 7

To Conduct an Election

Section 8

Term of Office

Section 9

Qualification for Election to President, President-Elect & Vice President

Section 10

Life Membership

Article V:  Method of Amendment

Section 1

Amendment

By-Laws Table of Contents

Article I:  Duties of Officers

Section 1

Duties of President

Section 2

Duties of President Elect

Section 2A

Duties of Vice President

Section 3

Duties of Administrator

Section 4

Further Duties of Administrator

Section 5

Duties of Sergeant-At-Arms

Article II:  Executive Committee

Section 1

How Constituted

Section 2

Powers of Executive Committee
Section 3 Duties of Executive Committee

Section 3

Duties of Executive Committee

Section 4

Meetings

Section 5

Expenses of Executive Committee/How Borne

Article III:  Funds

Section 1

How Obtained

Section 2

Accepting Special Funds

Section 3

How Deposited

Section 4

Board to Maintain Fiscal Responsibility, Expenditures in Excess of $10,000 & Not Considered Part of Normal Operating Expenses

Section 5

Proper Receipts for Expenditures

Section 6

Travel Expenses/Covered in Policy & Procedure Manual

Article IV:  Committees

Section 1

Appointment & Tenure

Section 2

Regular Committees

Section 2A

Legislative

Section 2B

Training

Section 2C

Death Benefit

Section 2D

Life Membership

Section 2E

Firearms

Section 2F

Finance

Section 2G

Policy & Procedure

Section 2H

Constitution & By-Laws

Section 2I

Scholarship Committee

Article V:  Removal

Section 1

From Office

Section 2

Removal of Association Officers

Section 3

From Membership

Article VI:  By-Laws & Amendments

Section 1

Amendments

Section 2

Distribution of Amendments

Section 3

Robert's Rules of Order

Section 4

Reviewing of By-Laws

Article VII:  Miscellaneous

Section 1

Fiscal Year Defined

Section 2

Membership Cards

Section 3 

Dues

Section 4 

Arrears

Section 5

Defrauding Association

Section 6 

Duty of President to Set Hour of Meetings

Section 7

Official Source of Association Business

Article VIII:  Order of Business

Section 1

A Through M

Section 2

Suspension of Business

Section 3

Active & Life Members Status

Section 4

Procedure of Association Business

Section 5

Preserving Order

Section 6

Every Resolution in Writing


CONSTITUTION

KANSAS PEACE OFFICERS ASSOCIATION
As Amended and Adopted October 8, 2019, Wichita, Kansas

ARTICLE I:  MISSION

Section 1. 

This Organization shall be known as the Kansas Peace Officers Association.

Section 2.

Its mission shall be to promote personal acquaintance and co-operation among Peace Officers and agencies of Kansas; to advocate for sound legislation and laws that enhance the safety and welfare of Peace Officers and the public; to promote the improvement of Police Service and the advancement of the Law Enforcement Profession; and to raise the standard of Law Enforcement Institutions and Officials in the State of Kansas.

Section 3.

Our motto, "Co-operation and Justice."

ARTICLE II:  MEMBERSHIP

Section 1. 

CLASSES OF MEMBERSHIPS

The membership of this Association shall be divided into four (4) classes, namely: Active, Life, Honorary, and Supporting.

Section 2.

ACTIVE MEMBERS

The following persons shall be eligible as Active Members: All Police Officers, Sheriffs and Deputies, Town Marshals, Constables, Troopers, Prosecuting Attorneys, Coroners, Judges of Municipal, State and Federal Courts, Enforcement Agents of State and Federal Agencies and Departments, Wardens and Correctional Officers of County, State and Federal Institutions, Railway and Express Special Agents and Special Officers, Utility Special Agents and Special Officers, all Military Police Agencies, Executive Staff and full-time Instructors of the Kansas Law Enforcement Training Center, Kansas Part-Time or Reserve Officers/Deputies, or any full-time employee of a Law Enforcement Agency who is directly responsible for the enforcement, investigation, recording, dissemination of laws, crimes or Criminal Justice Information (CJI). 

Members holding Active membership at the time of retirement may retain their membership, if they are in “good standing” at the time of separation from employment.  

Section 3.

LIFE MEMBERS

Any Active Member, who shall have served the Association with the minimum of ten years membership and within the guidelines set forth in the Policy and Procedure Manual, is eligible.

Section 4.

SUPPORTING MEMBERS

Any individuals, who support, financially, the mission of this Association shall be eligible for selection as Supporting Members. No death benefits shall be allowed Supporting Members. They shall not hold Office nor vote at meetings.

Section 5.

HONORARY MEMBERS

The following persons shall be eligible as Honorary Members: Governors, Members of the Kansas Legislature, Mayors, City Managers, other persons of distinction outside the Police profession, outstanding members of Law Enforcement in other States. Honorary Members shall not hold Office nor vote at meetings. No death benefits shall be allowed Honorary Members.

Section 6.

The Association reserves the power to exclude Honorary Members and Supporting Members from any session of the Association at the discretion of the Presiding Officer.

Section 7.

SENIOR LIFE MEMBERS

Any Active Member, who has served the Association for ten years and be age fifty-five (55) or older and retired from active police duty; or have been a member at the time of suffering a debilitating physical or mental condition which precludes further employment as a peace officer, is eligible. The fee shall be equivalent to five (5) years dues. Members must file a letter with the Executive Committee no later than July 1 of the current year. A Senior Life Member shall have all the rights and privileges of the Active Member.

Section 8.

A member may be removed from the Association for conduct contrary to the standards of their position.  This removal action may be taken by a consensus of the Elective Officers.

ARTICLE III:  MEETINGS

Section 1. 

The Association shall meet annually at such time and place as shall be determined by a majority vote of the Members at previous meetings; provided, however, that the Executive Committee may select such other time and place in the event the time or place selected by the Members shall not be desirable or available for such meeting, or that the place selected defaults in its preparation for reception of the conference.

Section 2.

Nine (9) Active Members in good standing at any meeting shall constitute a quorum for transaction of business. A majority of any committee shall constitute a quorum.

Section 3.

Special meetings of the Executive Committee shall be called by the President upon written request of nine (9) Active Members in good standing, which request shall set forth the purpose or purposes for such meeting to be called. Upon receipt of such request, the President shall, at once, notify the Administrator, whose duty it shall be to notify all members of the Executive Committee. The time and place of such meeting shall be designated by the President.

ARTICLE IV:  OFFICERS AND ELECTIONS

Section 1. 

The Elective Officers of this Association shall be: President, President Elect, Vice-President, and a Sergeant-At-Arms, all of whom may serve two consecutive terms.  Elective Officers shall be non-paid positions within the Association.  However, they may purchase items as needed to carry out their duties.  Any purchases made over $50 must be approved by the President or Administrator.  Receipts for said purchases shall be submitted to the Administrator within one week. 

The Association shall contract with a person to assist the President with the day-

to-day operations of the Association including maintaining the KPOA webpage and membership database. The title for this position shall be “Administrator.”  The Administrator shall be a contract employee of the association and will be appointed based on a consensus of the Chief Executive Officers (C.E.O.) annually at the Fall Conference. The Administrator will provide a written service agreement, as agreed to by and between the Administrator and the C.E.O. to the President at the start of each newly elected President’s term.  The Administrator will be paid a fixed monthly salary based on the agreed upon terms of the Administrator’s contract. The Administrator will take direction from the President of the Association and will be responsible for fulfilling all required contracted duties and those outlined herein.

Section 2.

HOW ELECTED

The President, President Elect, Vice-President, and Sergeant-At-Arms shall be elected by written ballot at the Fall Business Meeting of this Association by receiving the greatest number of votes cast. All said Officers shall be Active Members in good standing. Any nominee for the Office of President, President Elect and Vice-President must have served on the Board of Governors.   The Sergeant-At-Arms must have served as a District Governor.  In the event there is only one candidate for each position, a written ballot may be waved for a verbal vote by Active Members present at the meeting. 

Section 3.

In the event of a vacancy occurring in the Office of President, the President-Elect shall act as President Pro Tem for the remainder of the term of Office, after which he/she reverts to his/her Office as Vice-President and is eligible for election as President Elect. Should a vacancy occur in the Office of President Elect or Vice-President, the Office shall remain vacant until the next immediate election, at which time a new Vice-President or President Elect shall be elected.

Section 4. 

For the purpose of District Governors, the State of Kansas shall be divided into eight (8) Districts. 
DISTRICT ONE shall consist of the following Counties: Atchison, Doniphan, Douglas, Franklin, Johnson, Leavenworth, Miami, Wyandotte and Jefferson. 
DISTRICT TWO shall consist of the following Counties: Brown, Jackson, Lyon, Marshall, Nemaha, Osage, Pottawatomie, Riley, Shawnee, Wabaunsee, Geary, Morris and Chase. 
DISTRICT THREE shall consist of the following Counties: Clay, Cloud, Dickinson, Ellsworth, Jewell, Lincoln, Marion, McPherson, Mitchell, Ottawa, Republic, Rice, Saline and Washington. 
DISTRICT FOUR shall consist of the following Counties: Cheyenne, Decatur, Ellis, Gove, graham, Logan, Norton, Osborne, Phillips, Rawlins, Rooks, Russell, Sheridan, Sherman, Smith, Thomas, Trego and Wallace. 
DISTRICT FIVE shall consist of the following Counties: Clark, Finney, Ford, Grant, Gray, Greeley, Hamilton, Haskell, Hodgeman, Kearny, Lane, Meade, Morton, Ness, Scott, Seward, Stanton, Stevens and Wichita. 
DISTRICT SIX shall consist of the following counties: Barber, Barton, Comanche, Edwards, Harper, Kingman, Kiowa, Pawnee, Pratt, Reno, Rush, Stafford. 
DISTRICT SEVEN shall consist of the following Counties: Sedgwick, Harvey, Sumner, Butler and Cowley. 
DISTRICT EIGHT shall consist of the following Counties: Allen, Anderson, Bourbon, Chautauqua, Cherokee, Coffey, Crawford, Elk, Greenwood, Labette, Linn, Montgomery, Neosho, Wilson and Woodson.

Section 5.

BOARD OF GOVERNORS

Section 5A.

DISTRICT GOVERNORS

To qualify for this elected position, an individual must be an Active Member as described in Article II, MEMBERSHIP, Section 2, EXCEPT that the individual shall be an active, full-time commissioned law enforcement officer, or a member of the Kansas Law Enforcement Training Center as described under Article II, MEMBERSHIP, Section 2, at the time of election. Three (3) District Governors shall be elected from each District. One of those three (3) elected shall be a municipal police officer. One shall be an officer of a sheriff's department. One shall be an officer of any other law enforcement agency or a member of the Kansas Law Enforcement Training Center. District Governors shall be elected by a majority ballot of the Active Membership of their respective Districts at the Fall Business Meeting.

In the event a District Governor position becomes vacant during his or her term, the President has the authority to appoint a District Governor to fulfill said duties until the next election.

Section 5B.

GOVERNORS-AT-LARGE

To qualify for this appointed position an individual must be an active member as described in Article II, MEMBERSHIP, Section 2, EXCEPT that the individual shall be an active full-time commissioned law enforcement officer or a member of the Kansas law Enforcement Training Center as described under Article II, MEMBERSHIP, Section 2, at the time of the appointment, and EXCEPT that the immediate Past-President shall be appointed by the President as a Governor-At-Large. Three more Governors-At-Large, in addition to the immediate Past-President, shall be appointed by the President.

Section 5C.

SERGEANT-AT-ARMS GOVERNOR

The Sergeant-At-Arms, by virtue of that office, shall be a Member of the Board of Governors.

Section 5D.

GOVERNORS-EMERITUS

To qualify for this position an individual must have previously attained Life Member status either as a result of having been so elected at an Annual Meeting of the Association or by having served as President of the Association. Governors-Emeritus shall enjoy all the rank and privileges of all other Members of the Board of Governors. They shall express their desire annually to serve as Governor-Emeritus through a letter to the Administrator by September 1 each year. If so desired, the Chief Executive Officers may limit the number of Governors-Emeritus in any given year to twelve.

EXECUTIVE BOARD DEFINED

Section 6.

The Elective Officers and the Governors shall constitute an Executive Board to transact such business as may arise between meetings.

CHIEF EXECUTIVE OFFICERS DEFINED

The Chief Executive Officers (C. E. O.) shall include the President, President Elect, Vice-President, Administrator and the Immediate Past President.

Section 6A. 

FILING OF CANDIDATES.

Candidates for the Offices of President, President Elect, Vice-President, and Sergeant-At-Arms must file a letter of intent with the Administrator not later than September 1 of the current year.

Within thirty (30) days, the Administrator shall notify the Executive Committee of the names of the candidates for the various offices. Candidates for the offices listed above may not be nominated from the floor unless all previously registered candidates for an office have withdrawn or been disqualified prior to the election or none have filed for that office prior to September 1 of that current year. A candidate to be nominated from the floor under these conditions must appear at the Executive Committee meeting prior to the election, to present their credentials.

Section 7.

TO CONDUCT AN ELECTION.

The written ballots shall be prepared and distributed as directed by the Executive Committee within the guidelines set forth by the Policy and procedure Manual.

Members present shall present their current membership card, or have membership verified through the KPOA website for the calendar year in which the election is held prior to receiving a ballot. All ballots distributed to the voting membership shall be provided to the Sergeant-At-Arms prior to the start of tabulation or they will not be accepted.

In the event of a tie, the tiebreaker will be by a toss of a coin by the current Sergeant-At-Arms in the presence of all the nominees.

Section 8.

TERM OF OFFICE.

Terms of Office of all persons elected at the Fall meeting shall be for one (1) year and commence at the adjournment of such meeting., however any elected office holder may run for an additional term but may not serve more than two consecutive terms in the same office.

Section 9. 

QUALIFICATION FOR ELECTION TO PRESIDENT, PRESIDENT ELECT AND VICE-PRESIDENT.

To qualify for these elected positions, an individual must be an active Member as described in Article II, MEMBERSHIP, Section 2, EXCEPT that the candidate shall be an active full-time commissioned law enforcement officer or a Member of the Kansas Law Enforcement Training Center as described under Article II, MEMBERSHIP, Section 2, at the time of election.

Section 10.

LIFE MEMBERSHIP

Nomination for Life Membership shall be made in writing to the Administrator no later than September 1 of the current year. The Administrator shall present the letters of recommendation in the next scheduled Executive Officers meeting.

The Executive Committee shall approve or reject the nominations and submit those approved to the Association, to be voted upon by secret, written ballot, with no more than one (1) Life Membership being granted in any one (1) year, with the exception that the immediate Past President shall receive a Life Membership. Nomination for Life Membership shall be made in writing to the Administrator no later than September 1 of the current year.

Any Member may be elected a Life Member at the Annual meeting of the Association by receiving the greatest number of affirmative votes cast by those Members present and voting. Such affirmative votes must also represent a majority of the total votes cast for the nominees.

In the event of a tie, ballots will be recast for those tied nominees only, provided their affirmatives were in the majority.

A Life Member shall have all of the rights and privileges of the Active Member, except that of holding the elective office of President. A Life Member shall not be assessed any dues.

ARTICLE V:  METHOD OF AMENDMENT

Section 1. 

AMENDMENT

Amendments to this Constitution must be made in writing, submitted to the Administrator, at least ninety (90) days prior to the Fall meeting and shall be published on the Official KPOA website immediately prior to the time of the Annual Conference. Amendments can only pass by a two-thirds vote of the Active Members present at the Annual Conference.  The proposed Amendments must be posted on the website 30 days prior to the Annual Conference.

BYLAWS

ARTICLE I:  DUTIES OF OFFICERS

Section 1. 

It shall be the duty of the President to preside at all meetings of the Association; preserve order during such meetings; appoint all Regular Committees and such Special Committees as he/she shall desire; fill all vacancies with the approval of the Executive Committee with the exception of the President Elect and Vice-President and perform all other duties which properly come under the Presiding Officer.

 

Section 2.

It shall be the duty of the President Elect to perform all duties of the President, in the temporary absence or temporary disability of the President.

A. It shall be the duty of the Vice-President to preside in the absence of the President and President Elect. He/she shall perform any duties assigned to/by the President.

 

Section 3.

It shall be the duty of the Administrator to keep a correct record of the transactions of every meeting of the Association; receive and record applications for membership. He/she shall be the keeper of the Seal, records and funds of the Association, have charge of the correspondence as may be of interest to the Members of the Association at each meeting. He/she shall keep a correct record of all money transactions, which shall be reported by him/her at each meeting. He/she shall furnish the President and Vice-President with an itemized financial statement every three (3) months. He/she shall prepare, report and have available for review at each Annual Conference, a financial statement of the Association membership. He/she shall deliver up within twenty (20) days all moneys, securities, books, papers, and other property of the Association to his/her successor in office, or whomsoever the Association may designate to receive same. The Administrator shall keep memorial records and shall provide them to the President for the memorial service.

 

Section 4.

It shall be the further duty of the Administrator to preside in the absence of the President, President Elect and Vice-President.

 

Section 5.

SERGEANT-AT-ARMS.

It shall be his/her duty to maintain order at meetings and all functions. He/she shall have the authority to expel, disarm or prohibit any person from attending any Association function. The Sergeant-At-Arms may call upon any Member at any time to assist him/her in the performance of his/her duties.

ARTICLE II:  EXECUTIVE COMMITTEE

Section 1. 

HOW CONSTITUTED.

There shall be an Executive Committee, which shall consist of the President, President Elect, and Vice-President, Administrator, Sergeant-At-Arms, twenty-four (24) District Governors, four (4) Governors-At-Large and Governor Emeritus. Any vacancy occurring in the membership in the Executive Committee, excepting the President Elect and Vice-President, shall be filled by the President, by the appointment of an Active Member in good standing, who shall serve the unexpired portion of the term. The powers and duties of the Executive Committee may not be delegated and only Members in person or video/audio may vote and act at meetings of the Executive Committee.

Section 2.

POWERS OF THE EXECUTIVE COMMITTEE.

The Executive Committee shall have full power and authority during intervals between meetings of the Association to do all Acts and perform all functions which the Association might do or perform, except, that it shall have NO POWER TO AMEND THE CONSTITUTION or BYLAWS.

Section 3.

DUTIES OF THE EXECUTIVE COMMITTEE.

The Executive Committee shall report at the Fall meeting of the Association all proposed measures considered by it during the previous for the benefit of the membership and general welfare of the Association. It shall, through appropriate subcommittees, present for general consideration by the Members; propose and endeavor to secure proper and needful legislation to carry out the purpose of the Association; suggest means for relief of the Members; adopt ways and means for the advancement of the purposes of the Association, and designate the work to be done between the sessions of the Association; convene at a five (5) day notice to be given by the Administrator; supervise all accounts for expenses; disseminate appropriate literature; and cause the accounts of the Association to be audited by a Certified Public Accountant at its discretion.

While the Administrator answers to the President, nothing in the Bylaws shall prevent the Administrator from contact with other members of the Executive Committee, be it regarding day-to-day business of the Association, or concerns about improprieties regarding the President.

Section 4.

MEETINGS.

The Executive Committee shall convene at such time and place as may be determined, upon call of the President.

The meetings may take place in person, or with members of the Committee

attending via audio or video/audio.

ARTICLE III:  FUNDS

Section 1.

HOW OBTAINED.

The funds of the Association shall be derived from membership fees and as otherwise provided by the Bylaws.

Section 2.

ACCEPT SPECIAL FUNDS.

The Association, upon approval of the Chief Executive Officers, may accept donations or contributions from public-spirited persons or organizations having a philanthropic interest in police work through this Association, to provide sufficient and additional means for the aid of the Association in its efforts toward carrying out its mission.

Section 3.

All Association funds shall be deposited in an institution insured or guaranteed by the United States or any instrumentality thereof, or by the State of Kansas.

Section 4.

It shall be the responsibility of the Executive Board to maintain fiscal responsibility for the Association. All expenditures in excess of $10,000 that are not considered part of the normal operating expenses for the Association, shall be presented to the Executive Board for recommendation, posted to the official KPOA website and taken to a vote at the next following General Membership meeting for a majority vote. All expenditures shall be paid by check or credit card upon approval of the Administrator or President.

Section 5.

A receipt shall be received for all expenditures and appropriately filed.

Section 6.

All travel and miscellaneous expenses of Chief Executive Officers of the Association will be covered in the Policy and Procedure Manual.

Section 7.

Expenses for the Chief Executive Officers to attend all Association sponsored events will be paid for or absorbed by the Association including event registration and hotel expenses.  The same will also apply to the Legislative Committee Chair attending the Association’s annual Legislative Meeting and Joint Legislative Conference/Reception.

ARTICLE IV:  COMMITTEES

Section 1. 

APPOINTMENT AND TENURE.

The President shall appoint Members of all regular and special committees and designate the Chairman. The Committee to serve for one-year ensuing, or until their respective successors are appointed.

Section 2.

REGULAR COMMITTEES.

The following regular committees shall be appointed.

A.    LEGISLATIVE. To devise and suggest suitable legislation to be presented to the State Legislature for consideration and to actively work toward the passage of such bills. All other Committees desiring legislation shall refer to this Committee.

B.     TRAINING. To promote the proper training of Peace Officers.

C.    DEATH BENEFIT. To be composed of the President, President Elect, Vice-President, and Administrator and two (2) Active Members not holding office, to handle all matters pertaining to the Death Benefit Fund.  Death benefits shall be paid to beneficiaries of qualifying Active Members in good standing upon proof of death, and/or by approval of the Death Benefit Committee. In case of death while in the performance of police duties, the Death Benefit Payment will be doubled. New membership applicants must wait six (6) months to qualify for the natural death benefits.

The Association shall pay a minimum $500 death benefit to all active members in good standing, or $1,000 death benefit if the member was a full-time officer at the time of death, or $2,000 if the member was killed in the line of duty or later died as a direct result of a line of duty injury or illness as approved by the Death Benefit Fund Committee.

The Association shall pay the premium for an additional Accidental Death Plan provided through a third-party insurance provider.  All members in good standing, active and retired, are covered.  Accidental Death coverage only pays for a death from accidental bodily injury, independent of all other causes such as illness, intoxication, act of war, intentional self-inflicted injury and will be governed by the terms of the issued policy.  The beneficiary of any supplemental Accidental Death Plan will be the same as the beneficiary designated for the KPOA death benefit.  In the event of a member’s death from the result of a qualifying accident, the member’s designated beneficiary will receive both the standard KPOA death benefit and the Accidental Death Benefits.   

The Death Benefit Fund Committee shall be responsible for reviewing and negotiating the terms or agreement of any policy offered and to notify the membership of any changes.  Death benefits, including Accidental Death Benefits are not available to Supporting or Honorary Members of the Association. 

D.    LIFE MEMBERSHIP COMMITTEE. The Life Membership Committee shall be composed of Life Members only. The Committee shall not exceed a total of six members. The Chairman, Vice Chairman and other Committee members shall be appointed by the current President. All Members may serve in their capacity until such time as a new President may replace them. The Committee is responsible for any activities involving Life Members.

E.     FIREARMS. To establish shooting rules, maintain shooting records, conducted competitive shoots and promote firearms safety.

F.     FINANCE COMMITTEE. The Finance Committee shall be composed of the President, President Elect, Vice-President, and Administrator, and one other Member appointed by the President who will serve as Chair of the Committee.  The Committee shall meet at least once per calendar year or when requested by the Administrator and shall take what action they deem appropriate to safeguard the assets of the Association by examining the expenditures, the receipts, and the administrative and business procedures of the Association.  In addition, the Chair shall have full access to view and be responsible for reconciling all financial transactions of the Association each month, but shall not have authority nor access to sign checks, handle deposits/withdrawals or initiating or approving wire transfers nor has access to check signing plates, machines, facsimiles, stock, printing materials, etc.

During the annual meeting, the committee shall be responsible for reviewing the financial report as prepared by the Administrator and verified by the Finance Committee Chair and, if deemed necessary, request an audit be completed by an outside Certified Public Accountant.

The KPOA shall maintain an investment portfolio account maintained and managed by a reputable investment bank and financial services company.   The Administrator, upon consultation with the Executive Board, may deposit surplus funds into the investment portfolio as well as make any necessary withdrawals to support the continued operation of the association.  Investments may be made in any common or preferred stocks, open-end or closed-end mutual funds, put and call options traded on a national exchange, United States retirement plan bonds, corporate bonds, debentures, convertible debentures, commercial paper, United States Treasury bills, United States Treasury notes and other direct or indirect obligations of the United States Government or its agencies, improved or unimproved real estate situated in the United States, limited partnerships, insurance contracts of any type, mortgages, notes or other property of any kind, real or personal, to buy or sell options on common stock on a nationally recognized exchange with or without holding the underlying common stock, to buy and sell commodities, commodity options and contracts for the future delivery of commodities, and to make any other investments the Finance Committee deems appropriate, as a prudent investor would do considering the purposes, terms, distribution requirements and other circumstances of this organization. The prudent investor standard requires the exercise of reasonable care, skill and caution and is to be applied to investments not in isolation, but in the context of the portfolio under the Committee's control as a whole and as a part of an overall investment strategy that should incorporate risk and return objects reasonably suited to such assets.

Reports on activities of the account shall be shared with and reviewed by the Finance Committee as part of the annual meeting or whenever requested by the Committee for oversight and recommended action.

G.    POLICY AND PROCEDURE COMMITTEE. This committee shall be composed of the Chief Executive Officers. This committee will write the Policy and Procedure Manual and be responsible for any changes, which shall be approved by the Executive Committee.

H.    CONSTITUTION AND BY-LAWS; APPOINTMENT AND TENURE. Each new President shall appoint a chairman and a maximum of seven additional Members to serve for the ensuing year.

The Committee shall be responsible for reviewing and as necessary, reducing to writing, proposed revisions and/or additions to the Constitution and By-Laws. Any proposed revisions and/or additions shall be submitted in writing to the Administrator at least ninety (90) days prior to the Annual General Membership meeting as required by ARTICLE VI, BYLAWS AND AMENDMENTS, Section 1.

The Administrator, through the Association President, shall ensure that proposed changes are reviewed by the Board of Governors at any scheduled or special meeting of the Board. The Board of Governors shall vote to approve or disapprove part or all of the proposed changes, for publication to the association’s official website.

As required by ARTICLE VI, BYLAWS AND AMENDMENTS, Section 1, the Administrator shall cause the Board-approved changes to be published in the KPOA website prior to the Fall Conference. The proposed changes shall appear on the association’s official website prior to the Fall General Membership Conference. Amendments can only pass by a two-thirds vote of the Active Members present.

I.      SCHOLARSHIP COMMITTEE; APPOINTMENT AND TENURE. The KPOA Scholarship Committee shall be composed of three (3) members. Each Member shall serve a total of three (3) consecutive years on a rotational schedule. The KPOA President shall appoint one (1) new Member to the Committee each year. The Member serving his/her third (3) year shall serve as Chairperson of the Committee. The Member serving his/her second (2) year shall serve as Vice Chairperson.

The KPOA Scholarship Committee shall be responsible for establishing and, as necessary, revising minimum scholarship criteria; recruitment of applicants; analysis of applicants; scheduling and interviewing of finalists; selection and notification of winners and notification of those who were interviewed but were not selected for scholarships.

ARTICLE V:  REMOVAL

Section 1. 

FROM OFFICE

Any Office of this Association will become vacant upon the conviction of the incumbent of a felony or a crime involving moral turpitude or by ouster from office or discharge or resignation to avoid discharge.

Section 2.

Any Officer of this Association may be removed from office by a majority vote of Active Members, present at any Conference.

Section 3.

FROM MEMBERSHIP

Any Member may be removed from membership upon a majority vote of the Executive Committee. Removal can be for the following reasons: conviction of a felony; conviction of Class A or B misdemeanors or convictions of a series of minor misdemeanors that could indicate a general disrespect for the law; revocation of law enforcement certification by KSCPOST; or absent convictions of felony and or misdemeanor offenses, the Executive Committee may, upon a preponderance of evidence submitted, remove ANY Member whose conduct could compromise the integrity of the Kansas Peace Officers' Association.

Section 4.

Any allegation of a criminal act with the victim being the KPOA shall be reported to the law enforcement agency having jurisdiction of said crime. If a local jurisdiction cannot be determined, or in the event of a conflict of interest, the crime will be reported to the Kansas Bureau of Investigation.

ARTICLE VI:  BYLAWS AND AMENDMENTS

Section 1. 

AMENDMENTS

Amendments to these bylaws must be made in writing and presented to the Administrator to be read at the Annual Meeting and can only pass by a two-thirds vote of the Active Members in good standing in attendance at the Meeting.

Section 2.

Each time a change is made in the Constitution or Bylaws, a copy of the amendments will be made and distributed to the membership through the official KPOA website.

Section 3.

The rules contained in Robert's Rule of Order shall govern the Association in all cases to which they are applicable, and in which they are not inconsistent with the Bylaws or the special rules of this Association.

Section 4.

The Constitution and By-Laws shall be reviewed a minimum of every three (3) years by a Committee appointed by the President or more frequently, as may be directed by the President.

ARTICLE VII:  MISCELLANEOUS

Section 1. 

The Fiscal Year of this Association shall be from January 1st to December 31st, inclusive.

Section 2.

MEMBERSHIP CARDS

The Administrator shall provide a membership card on the official KPOA website that allows Active Members in good standing to print a card.  This shall include unique cards for Life Members, Honorary Members and Supporting Members.

Section 3.

DUES

Each Member shall pay to the Administrator in advance, the amount designated by the Executive Committee as Annual Dues.

Section 4.

ARREARS

Any member failing or refusing to pay his/her annual dues by March 31st, shall stand suspended until same are paid.

Section 5.

DEFRAUDING

Any Member who shall, in any way, defraud this Association, or shall be guilty of conduct calculated to bring reproach upon this Organization shall, after full investigation thereof by the Executive Committee, be expelled or suspended for such period as may be determined.

Section 6.

The hour of convening the first day's session of each Annual Meeting shall be set by the President. All other meeting times shall also be set by the President. A tentative schedule of events shall be published on the official KPOA website prior to the annual conference.

Section 7.

The official source of publication for association business, official notices, meeting minutes, news, training, membership and other announcements shall be the Association’s website kpoa.org.

ARTICLE VIII:  ORDER OF BUSINESS

Section 1. 

1.     Registration.

2.     Reading Minutes of Previous Meeting.

3.     Report of Officers.

1.     Administrator.

2.     President.

4.     Report of Committees.

5.     Reading and Discussion of Papers.

6.     Unfinished Business.

7.     New Business.

8.     Selection of Place for Next Meeting.

9.     Election of Officers and District Governors

1.     President.

2.     President-Elect.

3.     Vice President.

4.     Sergeant-At-Arms.

5.     District Governors.

10.  Installation of Officers.

11.  Appointment of Committees.

12.  Good and Welfare of the Order.

13.  Adjournment.

Section 2.

SUSPENSION.

The order of business may be suspended temporarily, upon a motion receiving the affirmative votes of the majority of the Active Members present, provided that the motion to suspend the rules specifies the object of the suspension.

Section 3.

All present Active and Life Members of this Association shall retain their status.

Section 4.

PROCEDURE.

A Member called to order by the Presiding Officer, or by a question of order, having been raised, shall immediately cease speaking upon the question before the Association and shall not resume their remarks until the question has been disposed of.

Section 5.

The Presiding Officer shall preserve order and decorum. All questions of order shall be decided by him/her, subject to an appeal by any Active Member of the Association.

Section 6.

Every resolution shall be in writing to the Resolution Committee for consideration and recommendation unless referred by the Chair on presentation without debate. Final action resting with the Membership.

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