The Kansas Commission on Peace Officers’ Standards and Training was created as an independent state agency during the 2006 legislative session to regulate the law enforcement profession in the State of Kansas. The staff of the Commission is responsible for implementation of regulations and policies set by the KS- CPOST Commission. The Executive Director is the agency head, and guidance is provided by the Chairman and various committees of the Commission. This position reports directly to the Executive Director.
This position primarily focuses on two main duties and responsibilities, both of which are critical to the operation of the Agency: The agencies first point of contact and assisting the Central Registry Manager with accurate data entry for all forms submitted to the agency
ESSENTIAL DUTIES AND RESPONSIBILITIES:
40% Receptionist Responsibilities
This position is critical to the operation of the agency, and extremely reliable attendance at the designated agency work site is an essential function is necessary. Answering the telephone and responding to questions are essential to the position. This position is expected to process all incoming and outgoing mail. This position will manage the office calendar and process receipts for reconciliation.
40% Assists Central Registry Manager
This position involves receiving agency mail or faxes, stamping with time and date, organizing based on task, and assisting the Central Registry Manager with processing the information received in an organized manner to the appropriate data base then filing the paperwork accurately. Data entry accuracy is essential to the position.
10% Manage Office Supplies
This position maintains inventories of office equipment, supplies and forms and reorders supplies as necessary, which includes approving requisitions, obtaining purchase order numbers and the purchase of supplies and materials.
5% Provide Backup Support
Support legal counsel, investigators and central registry personnel when needed for organizational efficiency.
5% Other duties as assigned by the Executive Director
May include attendance and completion of training assigned by Executive Director, analyzing or proofreading documents for errors and other miscellaneous tasks. As well as taking minutes at committee and commission meetings.
THIS POSITION IS CRITICAL TO THE OPERATION OF THE AGENCY, AND EXTREMELY RELIABLE ATTENDANCE AT THE DESIGNATED AGENCY WORK SITE IS AN ESSENTIAL FUNCTION.
REQUIRED QUALIFICATIONS:
1.Ability to pass a criminal history background check.
2. One years of responsible administrative support/assistant experience.
3.Demonstrated reading, writing, grammar and comprehension abilities to effectively interact with coworkers, citizens, and business associates and to comprehend work direction.
4. Work history reflecting competence in office practices, records filing and management techniques, and effective customer service techniques.
5.Ability to receive general instructions and independently develop methods to produce desired results with limited supervision.
6.Demonstrated use and knowledge of computers to include proficiency in the operation of Microsoft Office Applications such as Word, Excel, Access, PowerPoint, etc. is mandatory.
7. Demonstrated ability to prioritize tasks, interpreting and enforcing policies and procedures, troubleshoot complex problems, compile and analyze data, and prepare reports.
8. Ability to employ effective customer service techniques.
PHYSICAL REQUIREMENTS:
This position will require reaching, keyboarding, grasping, talking, hearing, seeing, repetitive motions and climbing up and down a two-step stool in the process of filing. Duties entail sedentary work: Exerting up to 50 pounds of force or lifting equal amounts. Must be able to lift or carry files. Sedentary work involves sitting most of the time. Although the position is primarily sedentary it will require walking, standing and climbing up and down on a two-step stepstool. Bending to floor levels to lift and file will be required. Stretching above head level is also needed for the same purpose.
Starting Date:As soon as agreed upon. First review of applications 01/02/2025
Starting Compensation:$17.00 to 18.50 per hour / 40 hours per week / paid time off / benefits eligible
Application Procedure:Please send cover letter and resume for evaluation to:
Executive Director Doug Schroeder
Kansas Commission on Peace Officers' Standards and Training
1999 N Amidon Ste 350
Wichita KS 67203-2180
or
doug.schroeder@ks.gov